ANDPAD Vietnam is part of ANDPAD Inc., providing the No.1 cloud-based construction project management service in Japan with more than 684,000 users. ANDPAD covers from communication, site schedule arrangement, quality check, order control to management improvement in the construction industry.

Key Responsibilities

Office Management

• Manage and maintain office operations to ensure the workplace is safe, clean, and fully functional.

• Monitor and manage the end to end process of office supplies and pantry inventory; manage office assets such as PCs, monitors, and other equipment; arrange purchases when needed; manage payments and collect invoices and supporting documents.

• Organize internal meetings, company events, and employee well-being activities.
• Manage office renovation and repair projects, as well as post-maintenance work.
• Work effectively with and manage vendors.

Compliance and Documentation

• Coordinate with third-party service providers and relevant authorities to maintain ongoing compliance: Ensure all corporate procedures and documentation, including ERC, BOC, IRC, visas, work permits, temporary residence cards, fire safety, and related matters, comply with Vietnamese regulations.

Cross-Functional Support

• Analyze and improve the efficiency of administrative processes, including purchasing, record management, facility management, and asset tracking.
• Provide expatriate support services, including housing arrangements, schooling for expatriates’ children, and other daily-life assistance.
• Manage contracts and work with vendors, lawyers, and managers to draft contracts for company-used services.

• Support employee onboarding and offboarding procedures in accordance with company regulations.

• Arrange business travel services such as flight tickets, accommodation, SIM cards, travel insurance, transportation, and related logistics; manage travel expenses and prepare business trip decisions and related documents.

• Manage internal Japanese language test cycles twice a year, including planning and proposing improvement measures to strengthen employees’ Japanese capability.
• Develop and maintain standard operating procedures (SOPs) and manuals for administrative and office processes to improve efficiency.

Your Skills and Experience

Must have

• Bachelor’s degree in Business Administration, Law, Languages, or related fields.
• At least 3-5 years of experience in Administration, Office Management, or similar roles.
• Language: Japanese language proficiency (JLPT N2 equivalent) is required.
• Proficiency in MS Office; knowledge of Vietnamese labor and immigration laws.
• Attitude: Resilience, detail-oriented, and multi-tasking ability.
• Everyday Office attendance required

Nice to have

• Strong communication in English
• Experience working at a Japanese IT company is a plus.

Why you‘ll love working here

• Competitive salary package, including full insurance coverage
• Annual performance review: twice/ year
• Year-end Bonus
• 12 days of annual leave and maximum of 6 days for New Year Leave
• Premium Healthcare Insurance Package starting from day one
• Annual Health Check-up
• Company trip, Year-End Party, Gifts for Tet/ Holidays
• Working devices are provided